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Keep one list with a row for every application: the date, the company, the role, a link, the CV you sent, the status and the next step. A spreadsheet is enough. Update it the day you apply and whenever you hear back.
What to record for each application
| Column | Why it matters |
|---|---|
| Date applied | Tells you when to follow up |
| Company and job title | So you know which role a reply is about |
| Link and a copy of the posting | Postings often disappear before the interview |
| CV version sent | So you can talk about exactly what the employer read |
| Status | Applied, screening, interview, offer, rejected, no reply |
| Next step and date | A follow-up, an assessment or an interview |
| Contact | The recruiter or hiring manager, if you know them |
Free job application tracker template
A ready-made tracker with all the columns above and one example row. It opens in Excel, Numbers or Google Sheets (File, then Import).
Ready to put this into practice?
Set up Auto Apply →Ways to track job applications
| Option | Good for | Watch out for |
|---|---|---|
| Spreadsheet | Full control, free, works anywhere | Only as current as your last update |
| Email labels | Keeping replies together | Hard to see the whole picture at a glance |
| Job tracker app | Boards and reminders | You still add each application yourself |
| Auto apply tool with a record | Large numbers of applications | Check it shows exactly what was sent |
Set up a tracker in 10 minutes
Start from the template
Or make one column for each item in the table above.
Add what you have already sent
Search your email for “application” and “thank you for applying”.
Update it as you apply
One row per application, the same day. Save the posting text too.
Review it once a week
Follow up on anything one to two weeks old, and close rows that went quiet. See how long to hear back.
Ready to put this into practice?
Set up Auto Apply →What your tracker tells you
Few replies
Change what you send before sending more. Compare your CV with the jobs using our free resume and job match tool.
Replies from one kind of role
Put more of your time into that kind of role.
Interviews, but no offers
Your applications work. Practise interviews next.
Tracking with MockIF Auto Apply
MockIF Auto Apply keeps a record of every application it sends, including the CV each employer received. Replies come to your MockIF application email and land in your MockIF Inbox, with good news flagged, and you get a daily report. You still see everything; you just don’t have to type it in.
Frequently Asked Questions
What is the best way to track job applications?
Is there a Google Sheets job application tracker?
Should I save the job description?
How long should I keep tracking an application?
Let the record keep itself.
Auto Apply records every application and the CV sent, and collects the replies.
Set up Auto Apply →